| PT |
Variable |
Mistake |
You hired an employee without a reasonable expectation of how many hours he or she would work, but mistakenly classified him or her as Part-Time, and now you realized he or she should have been Variable from the start. |
The employee’s measurement period will begin retroactive to the time of hire. He or she will be tested as though he or she were initially hired as a variable employee. |
| PT |
Variable |
New Position |
You hired someone with a reasonable expectation that he or she would work part-time, but then the position changed, or he or she was transferred to a different position, and now you have no reasonable way to know how many hours he will work. |
The employee’s measurement period will begin retroactive to the time of hire. He or she will be tested as though he were initially hired as a variable employee. |
Brett Clark was hired on 1/1/16 as a part-time employee. On 12/15/16, Brett was assigned to a position with unpredictable hours. The employer uses as a 12-month initial measurement period. Action Required:
- On 12/15/16, change Brett’s benefit category to Variable. His initial measurement period will automatically be set retroactive to 1/1/16.
- On 12/31/16, calculate Brett’s ACA status to determine if you need to offer him insurance for the upcoming initial stability period.
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| FT |
Variable |
Mistake |
You hired an employee without a reasonable expectation of how many hours he or she would work, but mistakenly classified him or her as Full Time, and now you realized he or she should have been Variable from the start. |
The employee’s measurement period will begin retroactive to the time of hire. He or she will be tested as though he or she were initially hired as a variable employee. If you have already offered the employee coverage and he or she has enrolled, consult an attorney or benefits administration expert as to your options. |
| FT |
Variable |
New Position |
You hired an employee with a reasonable expectation that he or she would work full time, but then the position changed, or the employee was transferred to a different position, and now you have no reasonable way to know how many hours he or she will work. |
The employee’s measurement period will begin retroactive to the time of hire. The employee will be tested as though he or she were initially hired as a variable employee. If you have already offered him coverage and he or she has enrolled, consult an attorney or benefits administration expert as to your options. |
| Variable |
PT |
Mistake |
You hired someone with a reasonable expectation that he or she would work part-time, but mistakenly classified the employee as Variable, and now you realized he or she should have been Part Time from the start. |
The employee will no longer be tested for F/T status. There is no longer the possibility that you may have to offer the employee insurance since he or she is permanently part-time. Note that if the employee is already in his or her F/T stability period, you must continue his offer of insurance until the end of the period, even if his or her schedule changes to P/T. |
| Variable |
PT |
New Position |
You hired an employee without a reasonable expectation of how many hours he or she would work, but then the position changed, the employee was transferred to a different position, and he or she is now reasonably expected to work less than 30 hours on average. |
The employee will no longer be tested for F/T status. There is no longer the possibility that you may have to offer him or her insurance since the employee is permanently part-time. Note that if the employee is in a F/T stability period, you must continue his or her offer of insurance until the end of the period, even if his or her schedule changes to P/T. |
| Variable |
FT |
Mistake |
You hired someone with a reasonable expectation that he or she would work full time, but mistakenly classified the employee as Variable, and now you realized he or she should have been Full Time from the start. |
The employee’s measurement period will end immediately. He or she will no longer be tested for F/T status. You were required to have offered the employee insurance after his first 3 months of work. |
Drew Cash was hired on 4/2/16 as a full-time employee but mistakenly place in a variable benefit category. On 9/6/16, you realize the mistake. Action Required:
- On 9/6/16 change his benefit category to Full Time.
- On 9/6/16, immediately offer him affordable, MV coverage.
You may be subject to a penalty the month of August, as you were required to offer him insurance on 8/1/16. |
| Variable |
FT |
New Position |
You hired an employee without a reasonable expectation of how many hours he or she would work. But then the position changed, or the employee was transferred to a different position, and he or she is now reasonable expected to work more than 30 hours on average. |
You must offer affordable, MV insurance after his or her first 3 months in the new position. |
Melinda Blake was hired on 2/15/16 as a variable employee. On 7/2/16, she was promoted to a full-time position. Action Required:
- On 7/2/16, change her benefit category to Full Time.
- On or before 11/1/16, offer her affordable, MV insurance.
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