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Why Skilled Nursing Facilities Need Flexible HCM Software in 2020


No one wants to put out last minute fires because payroll went wrong. From miscalculating employees’ premium overtime rates, to late payments caused by overdue timesheets, skilled nursing facilities need more than what generic payroll and HR solutions provide. Instead of helping you decrease your workload, they are increasing your headaches.

Where am I going with this? In an era where companies offer personalized products that break the mold of one-size-fits-all, why should your payroll and HR software experience be any different?

Let’s start with the basics:

What’s Human Capital Management (HCM) Software? 

Simply put, HCM software is a breadth of products and services, which includes software for payroll and HR, benefits, time and attendance, and much more. The point? To make payroll and HR tasks easier for the administrator, resulting in a better employee experience.

Cons of Generic HCM Software:


  • Limited reports with multiple errors: The drawback of most cookie-cutter HCM software is that they don’t provide reports needed by specific industries, like skilled nursing; instead, they only generate generic reports.
  • Unable to handle intricacies in pay: If you work in skilled nursing, then you already know that payroll in your industry is unique, having to deal with multi-rate overtime, retroactive pay, ACA reporting, and a range of other payroll nuances. Your organization will continually have to do extra work to ensure compliance and accuracy.
  • Incompatible with other software programs: You might use different vendors to do payroll, talent management, and to track employees’ hours, but are all these systems integrated and able to exchange data with your current HCM provider? Most likely not! Unfortunately, when these systems aren’t integrated, you are more prone to encounter errors and produce incorrect information. This could affect your employees’ pay and result in inaccurate PBJ reporting, which could have an effect on your CMS score.
  • Not user-friendly: They don’t provide platforms and applications that are intuitive and easy to use. You need a user interface that can guide you through payday, especially with all those complex scenarios.

The Solution?

Flexible, cloud-based HCM software. Facilities like yours are investing in HCM software to make their lives a bit easier. These tools help their users in the following ways:



Global Search

You know what they say: “Time is money.” Scrolling through a list to find one employee in a sea of hundreds is quite a hassle – and is considerably worse if you’re dealing with multiple companies – but it doesn’t have to be. Automated payroll systems that have a global search tool allow you to lookup an employee, a check number, or jump to a specific section within the HCM software. Sometimes it’s the little things that matter!

Automated Rate Settings

They say repetition is key, but not when you have to keep changing the same rates over and over again every time you do payroll. In 2020, make the switch, and you’ll be able to assign rate rules based on departments, locations, positions, jobs, and more with flexible HCM software.



Complex Payroll Calculations

Stay on top of compliance with an easy-to-use, cloud-based software, and expert guidance that notifies and guides you whenever a new law or regulation passes.  Accurately calculate overtime premium rates, blend rates, and record data with payroll to provide precise and accurate PBJ reports, all in one system.


If your organization has multiple locations, you probably spend hours selecting the correct tax profile for your employees. This can be challenging and time-consuming, but it doesn’t have to be this way. You can integrate geo-tax locations into your employees' profiles by simply typing their work and home address; the system will do all the work for you! It will provide the correct taxes for each employee and give you the time to focus on what matters most.



Application Program Interface (API)

Let’s start with the basics: API is the code that allows two software programs to communicate.  Why does this matter? If you are like the rest of the world and use more than one piece of software to manage your employees, then you want to make sure all your software communicates efficiently. If they don’t, you’ll have plenty of headaches that’ll hinder your success. In 2020, your facility can get rid of those headaches by transitioning to a flexible HCM software provider that shares all your payroll and HR information with other programs, like time and attendance, benefits, general ledger, and even some industry-specific software. If two companies have open APIs, integration is possible, and it eliminates the need for file imports.

In the same way, you might get personalized shampoo for your hair type, a meal plan for your metabolism, or a recommended reading list from Amazon, it’s time your HCM software provider caters to your needs. Whether your facility needs software for payroll, human resources, or both, an easy-to-use, customizable, and intuitive cloud-based HCM software will save your organization time and money in 2020.

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