Private Policy | Information Collected on our Sites

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Effective Date: December 9, 2021
Viventium Software, Inc. (“Viventium”, “We”, “Our” or “Us”) is committed to complying with this privacy policy (“Privacy Policy”), which describes what information we collect about you, the individual accessing this site, including how we collect it, how we use it, with whom we may share it and what choices you have regarding our use of your information. This Privacy Policy applies to information collected on our websites, including but not limited to: www.viventium.com, and hcm.viventium.com (the “Sites”), the restricted-access portal available on the Sites (the “Portal”) and any mobile applications associated with the Sites or the Portal (the “Mobile Applications”) (collectively, the “System”).

INFORMATION WE COLLECT Subsections A-G below describe the various sources from which we collected information from or about you. We will refer to this information, including any Personal Information (as defined below), as “Collected Information” throughout this Privacy Policy. The term “Collected Information” does not include “De-Identified Information,” which is information that has been processed in a manner that renders the information no longer attributable to a specific individual or device without the use of additional information, provided that the additional information is kept separately and is subject to technical and organizational measures to ensure that the personal information is not attributed to an identified or identifiable individual person or device.

A. Information you choose to submit through our System
When you browse our Sites, we may collect information that you choose to submit. This may include information that can be used to identify you, including but not limited to, your first and last name, date of birth, email address, job title, company information, or other demographic information (“Personal Information”).

B. Information we collect when you use the Portal or the Mobile Application
When you access the Portal or use the Mobile Application you must log in using a user ID and password and you will be required to enter certain Personal Information to gain access. When you use the Portal or Mobile Application we will collect information and feedback that you choose to submit. We may also collect the contents of communications made between you and your employer using the Portal or Mobile Application.

C. Information we collect from you on behalf of your employer to deliver the services
Viventium, acting on behalf of your employer, may request information from you, via the System, in order to process your application for programs offered by your employer. This information may include Personal Information including but not limited to, social security number, date of birth, demographics, financial, bank account, medical and beneficiary information, employment history, and application information.

D. Information we receive from your employer
Viventium may receive Personal Information from our clients about their current, prospective and former employees, as needed to provide services (“Client Information”). This information may include, but is not limited to first and last name, date of birth, email address, job title, company information, social security number, financial, bank account, payroll medical and beneficiary information, employment history and application information.

E. Information we collect automatically
We also collect information automatically regarding how you interact with the System, which may include, without limitation, the pages you view, links you click on or over, the selections you make or the preferences you set, your web browser type and version, the operating system type and version of the device you are using to access the System, the Internet Protocol (IP) address or Media Access Control (MAC) address of the device you are using to access the System, general physical location, Internet service provider, dates and times of your visit, your time zone, the click path taken through the System, device type features, API calls, audit information including date and time of changes made within the system, and information about System or server errors, in addition to any other information collected as further described in the “Cookies and Web Beacons Section” below.

F. Cookies and Web Beacons
A cookie is a small text file that is placed on your hard disk by a website. When you view the System, whether from your computer, tablet or mobile device, we may store some information on the device you use to access the System in the form of a “cookie.” Cookies are used by many websites to give users access to certain functions (e.g., for security purposes, to tailor communications with you, and to facilitate and personalize your experience while navigating the System). The information stored in the cookie can also be used to monitor a user’s behavior on the System. You can configure your browser to reject cookies by modifying your browser settings, but if your browser settings do not accept cookies from us, then some functions of our System may not operate as intended and you may not have access to all the services and/or features we may offer.

Web beacons (also known as clear gifs, pixel tags or web bugs) are tiny graphics with a unique identifier, similar in function to cookies, and are used to track the online movements of web users or to access cookies. Unlike cookies which are stored on the user’s computer hard drive, web beacons are embedded invisibly on web pages (or in email). Web beacons may be used to deliver or communicate with cookies, to count users who have visited certain pages and to understand usage patterns. Web beacons may be used to measure the effectiveness of our System and advertising in certain ways, such as by counting the number of individuals who visit our System or open and act upon an email message. You can make some web beacons unusable by rejecting cookies.

We also utilize Google Analytics, a web analysis service provided by Google, in order to better understand your use of our System. Google Analytics collects information such as how often users visit the System, what pages they visit and what other sites they used prior to visiting. Google uses the data collected to track and examine the use of the System, to prepare reports on its activities and share them with other Google services. Google may use the data collected on the System to contextualize and personalize the ads of its own advertising network. Google’s ability to use and share information collected by Google Analytics about your visits to the System is restricted by the Google Analytics Terms of Use and the Google Privacy Policy. You can learn how Google uses information from sites that uses its services here. Google offers an opt-out mechanism for the web available here. We do not combine the information collected through the use of Google Analytics with your personal information.

G. Local Storage Objects (LSOs)
We may also use Local Storage Objects (LSOs) such as HTML5 on the System to store content information and preferences. Various browsers may offer their own management tools for removing HTML5 LSOs.

HOW WE USE COLLECTED INFORMATION
We may use the Collected Information to:

Provide the services, products and offerings that you request, and to communicate with you regarding such services, products and offerings
Research, develop, manage, protect and improve our System, products and services
Market our services, products and offerings to you; including providing you with information on products, services, special deals, surveys or newsletters in connection with a product or service about which you previously inquired, or about a product or service that we think you might be interested in
Personalize and enhance your online experience
Improve the System’s content, materials, and services
Prevent or address service or technical problems
Comply with legal, reporting and regulatory requirements
Analyze data or have a third party do so on our behalf
Backup data for internal purposes such as auditing, data analysis, and troubleshooting
Combine the Collected Information with other information

Viventium will use Client Information only as instructed or permitted by our client (the employer) for the purpose of providing the service for which the client has engaged Viventium.

INFORMATION WE SHARE WITH OTHERS
We do not share Collected Information with any third parties, except as provided below.

We may share Collected Information in order to make the System available, to provide the services that you or your employer have requested and to properly and efficiently handle duties related to your account. We may also share Collected Information with:

Your employer and certain employer-designated employees
Third parties to provide information about products and services that may be of interest to you
Government agencies to fulfill legal, reporting and regulatory requirements
Attorneys, accountants and auditors
Our employees, affiliated companies, subsidiaries, agents and third party vendors and service providers in order to make the System available, perform the services that you or your employer have requested, offer additional services, perform analytics and benchmarking, provide mapping services, perform analysis to determine qualification to receive future services or collect amounts due
Other third parties as you or your employer so authorize
Other third parties, as required or permitted by applicable law

Viventium may share Client Information with our affiliates subsidiaries, agents and third party vendors and service providers to provide the services that our Client (the employer) or you have requested. We may also share Client Information as otherwise instructed or permitted by our client, or as required or permitted by law a:

For the avoidance of doubt, we reserve the right to disclose any Collected Information, including Client Information and Personal Information, if we are required to do so by law, treaty, regulation, subpoena, court order, or by a government entity. We also may disclose the Collected Information to third parties if we have reason to believe that disclosing such information is necessary to conduct investigations of possible breaches of law, to cooperate in any legal investigation, or to identify, contact, or bring legal action against someone who may be violating the terms of use of our System. We reserve the right to transfer the Collected Information, including Client Information and Personal Information, in connection with a sale, merger, consolidation, change in control, transfer of assets, reorganization or liquidation of our business.

UPLOADING CONTENT
You are solely responsible for the information and other content you provide on or through our System.

YOUR CHOICES
Promotional email we send to you will contain a link which will allow you to opt out of receiving further correspondence. You may also update your communication preferences in the Portal or Mobile Application. However, we may continue to send you service-related announcements, announcements about changes in policies, and transactional email from time to time through the general operation of the System or by email.

You may correct or modify the Personal Information you provide to us by updating your information using the Portal or Mobile Application or by contacting us at privacy@viventium.com. You may choose not to provide certain pieces of information requested by us, but failure to do so may prevent you from making full use of the features, products and/or services we offer. To access, correct or amend, information provided to Viventium by your employer, please direct your request to your employer.

In accordance with our routine record keeping, we may delete certain records that contain Personal Information you have submitted through the System. We are under no obligation to store such Personal Information indefinitely and disclaim any liability arising out of, or related to, the destruction of such Personal Information. In addition, you should be aware that it is not always possible to completely remove or delete all of your information from our databases without some residual data because of backups and other reasons.

DO NOT TRACK REQUESTS
California and Delaware law require Viventium to indicate whether it honors “Do Not Track” settings in your browser concerning targeted advertising. Viventium adheres to the standards set out in this Privacy Policy and does not monitor or follow any Do Not Track browser requests.

LINKS AND THIRD-PARTY CONTENT
Our System may contain links (embedded or direct) to other sites and to content or videos on the Internet which are maintained by third parties and not under the control of Viventium. You acknowledge that we are not responsible for the accuracy or any other aspect of the content or sites that we do not operate or control. Your accessing the links and third-party content is at your own risk and subject to the applicable privacy policies and terms and conditions of such third parties. We encourage our users to be aware when they leave our System and to read the privacy statements of each website to which we may link.

PROTECTING YOUR INFORMATION
We take commercially reasonable measures to secure and protect information transmitted via or stored on the System. However, no security system is impenetrable and we cannot guarantee that the information you submit will be totally secure. You agree to notify us immediately of any breach of the System’s security of which you become aware.

CHILDREN
The System is intended for review and use by employers, employees, human resources personnel, and other general audience parties, and we do not anticipate or invite any traffic from any individual under the age of 18. The System is not intended for use by children under the age of 13. We do not knowingly collect any information from children under the age of 13 through the System.

VISITING THE SYSTEM FROM OUTSIDE THE UNITED STATES
If you are visiting the System, or any part thereof, from outside of the United States of America, please be aware that your information may be transferred to, stored or processed in the United States, where our servers are located and our central database is operated. By using any portion of the System, you understand and consent to the transfer of your information to our facilities in the United States and those third parties with whom we share it as described in this Privacy Policy.

NOTIFICATIONS OF CHANGES
We reserve the right to change or replace this Privacy Policy at our sole discretion at any time. When we do, we will revise the “Last Updated” date at the bottom of this Privacy Policy. Such changes, modifications, additions, or deletions shall be effective immediately upon posting unless otherwise indicated.

QUESTIONS
We welcome your questions and comments about our Privacy Policy. To report a known or suspected privacy or security breach or to submit privacy or security-related questions or complaints, please contact us by email at privacy@viventium.com.

If you are a client’s employee and have questions about your privacy rights, please contact your employer’s human resources department.

Last Updated: December 9, 2021

Flexible Software Anyone Can Use

About Viventium

Viventium Software Inc. is a SaaS-based human capital management solution that provides a remarkable user experience and award- winning software. Viventium provides flexible software and expert guidance so clients can be sure their payroll is done right.

Viventium offers specialized solutions in the health services markets which include home care agencies and skilled nursing facilities. Viventium Software supports all fifty of the United States with payroll and HR solutions.

Relax – you’re with Viventium.

Licenses: Viventium HCM LLC NMLS ID: 2094503

By filling out this form, you submit your information to Viventium, who will use it to communicate with you regarding updates and other services.

Overtime Shuffle - Lyrics

Overtime, oh, it’s a complicated game, Different rules in every state, it’s never the same, Multiply by 1.5, but there’s more to see, In this overtime equation, it’s not that easy, you see.

VERSE 1
In the world of work, there’s a tale to be told, About overtime hours, and the payroll gold, A consistent paycheck, that’s the worker’s dream, But when it comes to overtime, it’s not as easy as it seems.

PRE-CHORUS
Oh, Susie worked hard in San Francisco town, But the rules around overtime, they had her feeling down, 42 hours this week, she gave her all, Now it’s time to calculate, let the numbers fall.

CHORUS
Overtime, oh, it’s a complicated game, Different rules in every state, it’s never the same, Multiply by 1.5, but there’s more to see, In this overtime equation, it’s not that easy, you see.

VERSE 2
Exempt or non-exempt, the title they hold, Where they work, where you’re based, it’s all in the fold, California or New York, the laws they diverge, For payroll admins, it’s a never-ending surge.

PRE-CHORUS
Oh, the DOL’s website, a labyrinth to explore, State regulations galore, it’s quite a chore, Staying compliant, it’s a tricky art, Missing out on requirements can break your heart.

BRIDGE
But here’s a method that can save the day, A payroll software, to keep errors at bay, Input the info right, integrate with ease, No more manual labor, no more overtime fees.

VERSE 3
Back to Susie’s story, she’s owed her due, According to FLSA, it seems we have a clue, $860 on the table, that’s what we’d say, But California’s got its rules, changing the way.

PRE-CHORUS
Oh, California says, hours past eight, Are overtime-eligible, don’t underestimate, Now Susie’s owed $900, that’s the decree, In this overtime puzzle, you gotta set it free.

OUTRO
So when it’s overtime, and the rules entwine, Choose a payroll software, let it all align, Viventium’s the name, we’ve got the key, To make overtime calculations a breeze, you’ll see.

ENDING
Don’t overwork yourself, don’t you fret, With Viventium by your side, it’s a safe bet, Relax, you’re with us, in this overtime fight, With the right tools in hand, everything’s gonna be alright.

Retroactive Rhythms

Take back time, like a winding clock, Retroactive pay, mending every block. Calculate the hours, with precision and grace, In the world of care, in this payroll space.

VERSE 1
In the world of care, where time slips away, Caregivers dedicate, every single day. But when the hours are missed, in the daily race, Retroactive pay, steps up to embrace.

PRE-CHORUS
A caregiver tired, at the week’s end, Forgot to log hours, a mistake to mend. Admins face the challenge, calculations to make, To set it right, for the caregiver’s sake.

CHORUS
Take back time, like a winding clock, Retroactive pay, mending every block. Calculate the hours, with precision and grace, In the world of care, in this payroll space.

VERSE 2
Manual calculations, prone to a flaw, Dealing with shifts, odd hours, and the law. As your business grows, the cost takes flight, Automated solutions, shining bright.

PRE-CHORUS
Compliance is key, with FLSA’s might, Calculate and compensate, get it right. Avoid the audit’s gaze, fines and the cost, Retroactive pay, no longer lost.

CHORUS
Take back time, like a winding clock, Retroactive pay, mending every block. Calculate the hours, with precision and grace, In the world of care, in this payroll space.

BRIDGE
Employee satisfaction, a crucial part, Resolve mistakes, a work of heart. Relationships flourish, in pay’s embrace, A payroll software, creating a trace.

VERSE 3
Star caregivers, valued and strong, Retention and recruiting, where they belong. Automated solution, a total pay dance, Establish your business, a work-life romance.

PRE-CHORUS
A self-winding watch, Viventium’s grace, Optimizing payroll, in every case. No more struggles, in the payroll game, In it with you, time and time again.

CHORUS
Take back time, like a winding clock, Retroactive pay, mending every block. Calculate the hours, with precision and grace, In the world of care, in this payroll space.

OUTRO
As your business grows, in the hustle and fight, Viventium by your side, making it right. No more worries, in the payroll chain, In it with you, time and time again.

In the Arms of Geo Tax - Lyrics

Geo Tax, oh Geo Tax, our savior in the night, Guiding us through tax laws, shining a bright light. No more payroll worries, no more sleepless nights, With Viventium’s help, we’ll be alright.

VERSE 1
In the world of business, we all aim to thrive, Year after year, our dreams taking flight. But as we soar higher, we start to see, More money, more problems, just like B.I.G. Outgrowing our shell, it’s an exciting phase, But it brings with it some challenging days. Solutions we had, now show their flaws, As we push the boundaries, breaking through the walls.

CHORUS
Geo Tax, oh Geo Tax, our savior in the night, Guiding us through tax laws, shining a bright light. No more payroll worries, no more sleepless nights, With Viventium’s help, we’ll be alright.

VERSE 2
Employees across states, in different localities, Tax laws aplenty, creating complexities. Our old software’s limits, we’ve begun to see, Scaling up our business, we need to break free. Calculating pay and taxes, where it all begins, Errors in this process, lead to countless sins. Employees rely on us, trust in our might, To withhold what’s needed, get it just right.

BRIDGE
Taxes, they’re not simple, that’s for sure, A world of complexity, there’s always more. But Viventium stands with us, in this fight, Geo Tax, our ally, making everything right.

VERSE 3
CPAs may struggle, and admins too, Keeping up with taxes, what can they do? The rules keep changing, it’s hard to keep pace, But Viventium’s here, in this challenging space.

OUTRO
So relax, dear business, and set your mind free, With Geo Tax on our side, we’re the best that we can be. Viventium’s got us, in this tax-filled fight, No more worries, no more sleepless nights.

REPEAT CHORUS
Geo Tax, oh Geo Tax, our savior in the night, Guiding us through tax laws, shining a bright light. No more payroll worries, no more sleepless nights, With Viventium’s help, we’ll be alright.

Payroll Grid Serenade - Lyrics

Configurable Payroll Grids, a helping hand in sight, In the realm of admin life, where details are rife. With custom views and filters, they navigate through the night, Let’s celebrate this feature, it’s the heart of our work life.

VERSE 1
In the world of admin tasks, where changes often arise, There’s a tool that’s been a savior, under office fluorescent skies. With flexibility and precision, it eases their daily strife, Let’s sing about this feature, it’s the pulse of our work life.

CHORUS
Configurable Payroll Grids, a helping hand in sight, In the realm of admin life, where details are rife. With custom views and filters, they navigate through the night, Let’s celebrate this feature, it’s the heart of our work life.

VERSE 2
Admins wear many hats, in their daily grind, Sometimes they need to adjust, leave no errors behind. Adding extra hours, bonuses, or fixing pay, They need a simple method, to make it all okay.

BRIDGE
Custom views and filters, tailor it to your need, Focus on the important, no need for needless speed. A hundred-dollar bonus, a few clicks and it’s in flight, Admins get it done, making sure it’s right.

VERSE 3
In the admin’s world, where numbers have their say, This tool steps in gracefully, making tasks less gray. An interface so intuitive, like an Excel sheet, Changing data effortlessly, making work complete.

OUTRO
So here’s to Payroll Grids, in our song of praise they gleam, For admins working diligently, they fulfill a dream. In the world of office hustle, they bring much-needed light, Let’s tip our hats to this tool, and its invaluable might.

Automation Anthem - Lyrics

Rule-Based Automation, it’s the name of the game, Less manual toil, less stress and shame, With policies and standards, we’ll pave the way, To automate your chores and brighten your day.

VERSE 1
In the world of payroll, a daily task we face, Admins work hard, in this complex space, They handle policies, with attention and care, But there’s a solution that’s beyond compare.

PRE-CHORUS
Oh, payroll admins, your role’s crucial and true, But there’s a tool we’ve got, just for you, Let’s explore rule-based automation, my friend, With Viventium, your tasks will gently mend.

CHORUS
Rule-Based Automation, it’s the name of the game, Less manual toil, less stress and shame, With policies and standards, we’ll pave the way, To automate your chores and brighten your day.

VERSE 2
Standardize policies, that’s the key, For tenure, role, union status, you’ll see, PTO, bonuses, pay rates defined, Automation makes your workload more aligned.

PRE-CHORUS
Oh, payroll admins, the burden’s a load, But rule-based automation lightens the road, No more tiresome chores, no more dread, With Viventium, it’s smoother ahead.

BRIDGE
In the world of payroll, where tasks repeat, We’ve got the solution, it’s oh so neat, “If this, then that,” it’s simple and sly, With Viventium by your side, you’ll reach for the sky.

VERSE 3
Tenure-based PTO, a common request, With Viventium, it’s passed the ultimate test, Set it up once, and then you’ll see, Automation handles the chore, oh so free.

PRE-CHORUS
Oh, payroll admins, take a breath, take a pause, With Rule-Based Automation, you’ll find no flaws, It’s easy, it’s simple, no programming in sight, Viventium’s got you covered, day and night.

OUTRO
So if you’re a payroll admin, feeling the weight, Let Viventium’s Rule-Based Automation be your fate, No more worries, no more strife, With Viventium, you’ll transform your work life.

The Data Groove - Lyrics

Oh, the Report Library, it’s the heart of the show, Where numbers come alive and insights start to flow. With Viventium’s aid, it’s a breeze, can’t you see? Reporting made easy, for your company to be free.

VERSE 1
In the world of business, it’s a complex game, With factors and figures, it’s never the same. Decisions are key, they’ll determine your fate, So listen up closely, don’t be a bit late.

PRE-CHORUS
Gather your data, don’t let it fade, In the depths of spreadsheets, don’t let it cascade. Your HCM software, is it up to the task? To capture and store, to help you unmask.

CHORUS
Oh, the Report Library, it’s the heart of the show, Where numbers come alive and insights start to flow. With Viventium’s aid, it’s a breeze, can’t you see? Reporting made easy, for your company to be free.

VERSE 2
Once the data’s collected, it’s time to report, But it can be daunting, that’s the common retort. Pre-built solutions, they’re your guiding light, Turning raw data into visions so bright.

PRE-CHORUS
No more manual hours, no errors in sight, With report library’s might, everything’s right. Payroll summaries, tax liabilities, and more, All in a flash, you’ll have what you adore.

BRIDGE
Viventium’s here, with a passion so true, Constantly improving, for folks just like you. A Report Library, a gift from the stars, For data-driven dreams, it’ll take you far.

OUTRO
So remember this lesson, in the business terrain, It’s all ’bout decisions, don’t let ’em wane. With data as your guide, and Viventium’s grace, You’ll conquer the challenges you’ll face.