We all know that health care is the fastest growing industry, with 1.9 million job openings each year. Given that fact, there is no better time to do a “self-audit” on your hiring process! You will walk away knowing where your hiring gaps are so you can create a clear plan to address them.
What Is a Hiring Audit?
A hiring audit is a comprehensive evaluation of your recruitment policy. This will help you understand if your current process is effective in attracting your ideal candidate. It can help you determine hiring bottlenecks, your level of candidate engagement, and your reputation among applicants.
Why Audit Your Hiring Process?
Audits can help you pinpoint places in your recruitment process where you may be losing candidates. An audit can ensure your staff is on the same page and help you decide how to change and tweak your process. You can use a recruitment audit checklist to gather and process information about your most common challenges.
When it comes to fixing staff shortages and setting hiring goals, it’s crucial to know where you’re starting from. Sometimes hiring policies aren’t updated between hiring managers or they’re changed without the big picture in mind. If you’re facing a staffing shortage, it can be hard to know exactly where your hiring and recruitment pain points are. After all, it’s a long process with many variables.
We understand that it can be daunting to tackle a hiring audit. That is why we have gathered a few important points to get you started.
Your Recruitment Audit Checklist
Ideally, try to include the input of everyone involved in your hiring process. This can include people in charge of direct recruitment, social media managers who post about jobs, supervisors who work directly with hired employees, and anyone working in the HR department. However, an audit can be complex. To avoid confusion, appoint a project head who delegates tasks and keeps everyone on track.
Action Items
Mapping the candidate journey is one of the most crucial steps in your hiring audit checklist. Take time to understand exactly how your candidate moves through the hiring funnel, from first finding the job ad to accepting the job offer. Make sure to track small steps, like email exchanges, as well as moments when your candidate may interact with your recruitment marketing. Every step of the process can be a place to lose candidates or keep them engaged.
Action Items
Now that you’ve mapped out your candidate journey, take the perspective of your recruiters. From beginning to end, what is their process like? What steps does the hiring manager have to take in order to recruit a candidate? Remember to look at which steps of the process are allocated to which people in your HR hierarchy.
Finally, don’t forget to look over your recruitment marketing process. Where are you distributing jobs? Are you paying for ads?
These are all important aspects of the process to consider. Create an internal workflow or a policies and procedures document to map who is responsible for each part of the process.
Action Items
Gather your raw data: your time to hire, time to interview, and candidate conversion rate. Looking at the raw numbers can help you understand where candidate leakage occurs.
For example, imagine that you have a high number of candidates applying but a low percentage of candidates agreeing to an interview. This means that you may be losing engagement between the application and the interview. Look at your candidate response times at each stage, your own response times, the number of candidates engaging, conversion rates on your landing pages and job ads, and other recruiting statistics.
Action Items
While numbers can tell one side of the story, reviewing qualitative data is another crucial step in your hiring audit checklist. Have you been collecting feedback from candidates over the years? Return to any surveys or feedback forms from candidates and employees to add dimension to your audit.
If you haven’t received feedback, it’s never too late to begin. Try sending out a survey to past and present applicants as part of your audit.
Action Items
It’s important to put yourself in your candidate’s shoes. Try “applying” to your job posts, both on computer and mobile. If your jobs are distributed on multiple platforms, try applying from multiple sites. Is the process smooth and not too lengthy? Did you run into technical difficulties? This is a good way to understand what your candidates might be experiencing as they apply.
Often, the length and complexity of an application can deter potential candidates. Remember, 92% of people never finish job applications.
Action Items
While moving through your hiring audit, don’t overlook some of your most important resources: current employees. Current employees all went through your hiring process and have first-hand knowledge of its strengths and weaknesses. They’re a useful source when it comes to understanding how successful you’ve been in engaging candidates.
Send out an anonymous survey to gather your employees’ feedback about your recruiting process. Potential survey questions could be open ended, such as “why did you choose to apply?” or “why did you choose to accept the position?” You can also collect quantitative feedback by asking them to rate certain experiences from one to ten.
Action Items
Recruiters can also have valuable insight about what’s working and what isn’t. Recruiters are often the ones most interested in making the hiring process smoother and easier. Just like with your current employees, qualitative or quantitative surveys (or a mixture of both) can help you understand your recruiters’ feelings.
Action Items
By now, you have a wealth of information from your recruiting audit checklist. Now it’s time to condense your findings into the most helpful learnings and new goals for your team. List out the biggest issues you’ve uncovered in your recruiting process. Rank them by priority and share your findings with your team. Remember, diagnosing pain points is important, but so is recognizing what you do well!
Action Items
Better Hiring with Viventium Recruiting Powered by Apploi
We know that health care employers need software that works together. That’s why Viventium offers a recruiting and hiring platform through Apploi to provide a seamless candidate experience. Reach out to schedule your free demo.
This information is for educational purposes only, and not to provide specific legal advice. This may not reflect the most recent developments in the law and may not be applicable to a particular situation or jurisdiction.
Viventium Software Inc. is a SaaS-based human capital management solution that provides a remarkable user experience and award- winning software. Viventium provides flexible software and expert guidance so clients can be sure their payroll is done right.
Viventium offers specialized solutions in the health services markets which include home care agencies and skilled nursing facilities. Viventium Software supports all fifty of the United States with payroll and HR solutions.
Relax – you’re with Viventium.
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Licenses: Viventium HCM LLC NMLS ID: 2094503
Overtime, oh, it’s a complicated game, Different rules in every state, it’s never the same, Multiply by 1.5, but there’s more to see, In this overtime equation, it’s not that easy, you see.
VERSE 1
In the world of work, there’s a tale to be told, About overtime hours, and the payroll gold, A consistent paycheck, that’s the worker’s dream, But when it comes to overtime, it’s not as easy as it seems.
PRE-CHORUS
Oh, Susie worked hard in San Francisco town, But the rules around overtime, they had her feeling down, 42 hours this week, she gave her all, Now it’s time to calculate, let the numbers fall.
CHORUS
Overtime, oh, it’s a complicated game, Different rules in every state, it’s never the same, Multiply by 1.5, but there’s more to see, In this overtime equation, it’s not that easy, you see.
VERSE 2
Exempt or non-exempt, the title they hold, Where they work, where you’re based, it’s all in the fold, California or New York, the laws they diverge, For payroll admins, it’s a never-ending surge.
PRE-CHORUS
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CHORUS
Overtime, oh, it’s a complicated game, Different rules in every state, it’s never the same, Multiply by 1.5, but there’s more to see, In this overtime equation, it’s not that easy, you see.
BRIDGE
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VERSE 3
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PRE-CHORUS
Oh, California says, hours past eight, Are overtime-eligible, don’t underestimate, Now Susie’s owed $900, that’s the decree, In this overtime puzzle, you gotta set it free.
CHORUS
Overtime, oh, it’s a complicated game, Different rules in every state, it’s never the same, Multiply by 1.5, but there’s more to see, In this overtime equation, it’s not that easy, you see.
OUTRO
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ENDING
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Take back time, like a winding clock, Retroactive pay, mending every block. Calculate the hours, with precision and grace, In the world of care, in this payroll space.
VERSE 1
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PRE-CHORUS
A caregiver tired, at the week’s end, Forgot to log hours, a mistake to mend. Admins face the challenge, calculations to make, To set it right, for the caregiver’s sake.
CHORUS
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VERSE 2
Manual calculations, prone to a flaw, Dealing with shifts, odd hours, and the law. As your business grows, the cost takes flight, Automated solutions, shining bright.
PRE-CHORUS
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CHORUS
Take back time, like a winding clock, Retroactive pay, mending every block. Calculate the hours, with precision and grace, In the world of care, in this payroll space.
BRIDGE
Employee satisfaction, a crucial part, Resolve mistakes, a work of heart. Relationships flourish, in pay’s embrace, A payroll software, creating a trace.
VERSE 3
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PRE-CHORUS
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CHORUS
Take back time, like a winding clock, Retroactive pay, mending every block. Calculate the hours, with precision and grace, In the world of care, in this payroll space.
OUTRO
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VERSE 1
In the world of business, we all aim to thrive, Year after year, our dreams taking flight. But as we soar higher, we start to see, More money, more problems, just like B.I.G. Outgrowing our shell, it’s an exciting phase, But it brings with it some challenging days. Solutions we had, now show their flaws, As we push the boundaries, breaking through the walls.
CHORUS
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VERSE 2
Employees across states, in different localities, Tax laws aplenty, creating complexities. Our old software’s limits, we’ve begun to see, Scaling up our business, we need to break free. Calculating pay and taxes, where it all begins, Errors in this process, lead to countless sins. Employees rely on us, trust in our might, To withhold what’s needed, get it just right.
CHORUS
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BRIDGE
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VERSE 3
CPAs may struggle, and admins too, Keeping up with taxes, what can they do? The rules keep changing, it’s hard to keep pace, But Viventium’s here, in this challenging space.
CHORUS
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OUTRO
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REPEAT CHORUS
Geo Tax, oh Geo Tax, our savior in the night, Guiding us through tax laws, shining a bright light. No more payroll worries, no more sleepless nights, With Viventium’s help, we’ll be alright.
Configurable Payroll Grids, a helping hand in sight, In the realm of admin life, where details are rife. With custom views and filters, they navigate through the night, Let’s celebrate this feature, it’s the heart of our work life.
VERSE 1
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CHORUS
Configurable Payroll Grids, a helping hand in sight, In the realm of admin life, where details are rife. With custom views and filters, they navigate through the night, Let’s celebrate this feature, it’s the heart of our work life.
VERSE 2
Admins wear many hats, in their daily grind, Sometimes they need to adjust, leave no errors behind. Adding extra hours, bonuses, or fixing pay, They need a simple method, to make it all okay.
CHORUS
Configurable Payroll Grids, a helping hand in sight, In the realm of admin life, where details are rife. With custom views and filters, they navigate through the night, Let’s celebrate this feature, it’s the heart of our work life.
BRIDGE
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VERSE 3
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CHORUS
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OUTRO
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VERSE 1
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PRE-CHORUS
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CHORUS
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VERSE 2
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PRE-CHORUS
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CHORUS
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BRIDGE
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VERSE 3
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PRE-CHORUS
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CHORUS
Rule-Based Automation, it’s the name of the game, Less manual toil, less stress and shame, With policies and standards, we’ll pave the way, To automate your chores and brighten your day.
OUTRO
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VERSE 1
In the world of business, it’s a complex game, With factors and figures, it’s never the same. Decisions are key, they’ll determine your fate, So listen up closely, don’t be a bit late.
PRE-CHORUS
Gather your data, don’t let it fade, In the depths of spreadsheets, don’t let it cascade. Your HCM software, is it up to the task? To capture and store, to help you unmask.
CHORUS
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VERSE 2
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PRE-CHORUS
No more manual hours, no errors in sight, With report library’s might, everything’s right. Payroll summaries, tax liabilities, and more, All in a flash, you’ll have what you adore.
CHORUS
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BRIDGE
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CHORUS
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OUTRO
So remember this lesson, in the business terrain, It’s all ’bout decisions, don’t let ’em wane. With data as your guide, and Viventium’s grace, You’ll conquer the challenges you’ll face.
