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Tax Information

TAX FORMS AT YOUR FINGERTIPS

Why search for hours when you can find everything in one place? We’ve compiled all your important tax forms right here. Access IRS, Tax and ACA forms below. Forms and publications are issued by the Internal Revenue Service and hosted on irs.gov. Always file the most current version of your form.

Form W-4 (2024)
Download

Form I-9
Employment Eligibility Insurance
Download

Form SS4
Application for Identification Number Download

Form SS4
Online Registration Download

Form 941
Employers Quarterly Tax Return Download

Form 941
Schedule B Download

Form 941
Schedule D Download

Instructions for Form 940
FUTA Return Download

Form 940
FUTA Return Download

Form 940
Schedule A Download

Instructions for Forms W-2 and W-3 Download

Form W-2
Wage and Tax Statement Download

Form W-2C
Corrected Wage and Tax Statement Download

Form W-3
Transmittal of Wage and Tax Statements Download

Register Your Business With State Agencies. New companies have to register with the state for Tax Withholding and Unemployment Insurance before processing your first payroll. Some states offer a combined registration and you can file applications online unless noted “Paper Only”. Select a state to begin the registration process.

Note: If you have employees working in multiple states, you must register with each state separately.

Alabama
Unemployment: Register
Withholding: Combined Registration 

Alaska
Unemployment: Register
Withholding: No Withholding

Arizona
Unemployment: Register
Withholding: Combined Registration

Arkansas
Unemployment: Register
Withholding: Register

California
Unemployment: Register
Withholding: Combined Registration

Colorado
Unemployment: Register
Withholding: Combined Registration

Connecticut
Unemployment: Register
Withholding: Register

Delaware
Unemployment: Register
Withholding: Combined Registration

Florida
Unemployment: Register
Withholding: No Withholding

Georgia
Unemployment: Register
Withholding: Register

Hawaii
Unemployment: Register
Withholding: Combined Registration

Idaho
Unemployment: Register
Withholding: Combined Registration

Illinois
Unemployment: Register
Withholding: Register

Indiana
Unemployment: Register
Withholding: Register

Iowa
Unemployment: Register
Withholding: Register

Kansas
Unemployment: Register
Withholding: Register

Kentucky
Unemployment: Register
Withholding: Register

Louisiana
Unemployment: Register
Withholding: Register

Maine
Unemployment: Register
Withholding: Register

Maryland
Unemployment: Register
Withholding: Register

Massachusetts
Unemployment: Register
Withholding: Register

Michigan
Unemployment: Register
Withholding: Register

Minnesota
Unemployment: Register
Withholding: Register

Mississippi
Unemployment: Register
Withholding: Register

Missouri
Unemployment: Register
Withholding: Combined Registration

Montana
Unemployment: Register
Withholding: Register

Nebraska
Unemployment: Register
Withholding: Register

Nevada
Unemployment: Register
Withholding: No Withholding

New Hampshire
Unemployment: Register
Withholding: No Withholding

New Jersey
Unemployment: Register
Withholding: Combined Registration

New Mexico
Unemployment: Register
Withholding: Register

New York
Unemployment: Register
Withholding: Combined Registration (Inc. NYC and Yonkers)

North Carolina
Unemployment: Register
Withholding: Register

North Dakota
Unemployment: Register
Withholding: Register

Ohio
Unemployment: Register
Withholding: Register

Oklahoma
Unemployment: Register
Withholding: Register

Oregon
Unemployment: Register
Withholding: Combined Registration

Pennsylvania
Unemployment: Register
Withholding: Register

Rhode Island
Unemployment: Register
Withholding: Combined Registration

South Carolina
Unemployment: Register
Withholding: Register

South Dakota
Unemployment: Register
Withholding: No Withholding

Tennessee
Unemployment: Download (Paper Only)
Withholding: No Withholding

Texas
Unemployment: Register
Withholding: No Withholding

Utah
Unemployment: Register
Withholding: Combined Registration

Vermont
Unemployment: Register
Withholding: Register

Virginia
Unemployment: Register
Withholding: Combined Registration

Washington
Unemployment: Register
Withholding: No Withholding

Washington D.C.
Unemployment: Register
Withholding: Register

West Virginia
Unemployment: Register
Withholding: Combined Registration

Wisconsin
Unemployment: Register
Withholding: Register

Wyoming
Unemployment: Register
Withholding: No Withholding

Alabama
Unemployment: Register
Withholding: Combined Registration

Alaska
Unemployment: Register
Withholding: No Withholding

Arizona
Unemployment: Register
Withholding: Combined Registration

Arkansas
Unemployment: Register
Withholding: Register

California
Unemployment: Register
Withholding: Combined Registration

Colorado
Unemployment: Register
Withholding: Combined Registration

Connecticut
Unemployment: Register
Withholding: Register

Delaware
Unemployment: Register
Withholding: Combined Registration

Florida
Unemployment: Register
Withholding: No Withholding

Georgia
Unemployment: Register
Withholding: Register

Hawaii
Unemployment: Register
Withholding: Combined Registration

Idaho
Unemployment: Register
Withholding: Combined Registration

Illinois
Unemployment: Register
Withholding: Register

Indiana
Unemployment: Register
Withholding: Register

Iowa
Unemployment: Register
Withholding: Register

Kansas
Unemployment: Register
Withholding: Register

Kentucky
Unemployment: Register
Withholding: Register

Louisiana
Unemployment: Register
Withholding: Register

Maine
Unemployment: Register
Withholding: Register

Maryland
Unemployment: Register
Withholding: Register

Massachusetts
Unemployment: Register
Withholding: Register

Michigan
Unemployment: Register
Withholding: Register

Minnesota
Unemployment: Register
Withholding: Register

Mississippi
Unemployment: Register
Withholding: Register

Missouri
Unemployment: Register
Withholding: Combined Registration

Montana
Unemployment: Register
Withholding: Register

Nebraska
Unemployment: Register
Withholding: Register

Nevada
Unemployment: Register
Withholding: No Withholding

New Hampshire
Unemployment: Register
Withholding: No Withholding

New Jersey
Unemployment: Register
Withholding: Combined Registration

New Mexico
Unemployment: Register
Withholding: Register

New York
Unemployment: Register
Withholding: Combined Registration (Inc. NYC and Yonkers)

North Carolina
Unemployment: Register
Withholding: Register

North Dakota
Unemployment: Register
Withholding: Register

Ohio
Unemployment: Register
Withholding: Register

Oklahoma
Unemployment: Register
Withholding: Register

Oregon
Unemployment: Register
Withholding: Combined Registration

Pennsylvania
Unemployment: Register
Withholding: Register

Rhode Island
Unemployment: Register
Withholding: Combined Registration

South Carolina
Unemployment: Register
Withholding: Register

South Dakota
Unemployment: Register
Withholding: No Withholding

Tennessee
Unemployment: Download (Paper Only)
Withholding: No Withholding

Texas
Unemployment: Register
Withholding: No Withholding

Utah
Unemployment: Register
Withholding: Combined Registration

Vermont
Unemployment: Register
Withholding: Register

Virginia
Unemployment: Register
Withholding: Combined Registration

Washington
Unemployment: Register
Withholding: No Withholding

Washington D.C.
Unemployment: Register
Withholding: Register

West Virginia
Unemployment: Register
Withholding: Combined Registration

Wisconsin
Unemployment: Register
Withholding: Register

Wyoming
Unemployment: Register
Withholding: No Withholding

Applicable large employers (ALE) are required to file Forms 1094-C and 1095-C by April 1, 2024. In addition, an ALE must provide each employee with Form 1095-C by March 1, 2024.

To determine ALE status during the current year, employers use the 12 months of the prior year as a lookback period. If an employer has on average 50 or more full-time employees, including full-time equivalents, during the 2022 lookback period, the employer is an ALE for 2023.

Viventium’s ACA Compliance Service provides a complete ACA tracking and reporting solution.

For more information about the Affordable Care Act, please check our Frequently Asked Questions and the comparison chart highlighting the upcoming changes as we move into 2024. Also, check our blog for ongoing ACA coverage.

2023 AFFORDABLE CARE ACT (ACA) REPORTING FORM

2023 Form 1094-C

Transmittal of Employer-Provided Health Insurance Offer and Coverage Information Returns

Download

2023 Form 1095-C

Employer-Provided Health Insurance Offer and Coverage Information Returns

Download

2023 Form 1094-B

Transmittal of Health Coverage Information Returns

Download

2023 Form 1095-B

Health Coverage

Download

Publication 15 (Circular E)

Employer’s Tax Guide

Download

Publication 15-A

Supplement to Publication 15 (Circular E), Employer’s Tax Guide

Download

Publication 15-B

Employer’s Tax Guide to Fringe Benefits

Download

The following are banking holidays in 2024. You will receive reminders as the dates approach with instructions to arrange an alternate payroll schedule.

*Monday, January 1, “New Year’s Day”
*Monday, January 15, “Martin L. King”
*Monday, February 19, “President’s Day”
*Monday, May 27, “Memorial Day”
*Wednesday, June 19, “Juneteenth”
*Thursday, July 4, “Independence Day”
*Monday, September 2, “Labor Day”
*Monday, October 14, “Indigenous Peoples Day”
*Monday, November 11, “Veterans Day ”
*Thursday, November 28, “Thanksgiving Day”
*Wednesday, December 25, “Christmas”

*Viventium will be closed

2024 Payroll Calendar

Download

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About Viventium

Viventium Software Inc. is a SaaS-based human capital management solution that provides a remarkable user experience and award- winning software. Viventium provides flexible software and expert guidance so clients can be sure their payroll is done right.

Viventium offers specialized solutions in the health services markets which include home care agencies and skilled nursing facilities. Viventium Software supports all fifty of the United States with payroll and HR solutions.

Relax – you’re with Viventium.

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©2024 Viventium Software, Inc. All rights reserved. | Privacy Policy | Terms & Conditions | Legal |

Licenses: Viventium HCM LLC NMLS ID: 2094503

By filling out this form, you submit your information to Viventium, who will use it to communicate with you regarding updates and other services.

By filling out this form, you submit your information to Viventium, who will use it to communicate with you regarding updates and other services.

Overtime Shuffle - Lyrics

Overtime, oh, it’s a complicated game, Different rules in every state, it’s never the same, Multiply by 1.5, but there’s more to see, In this overtime equation, it’s not that easy, you see.

VERSE 1
In the world of work, there’s a tale to be told, About overtime hours, and the payroll gold, A consistent paycheck, that’s the worker’s dream, But when it comes to overtime, it’s not as easy as it seems.

PRE-CHORUS
Oh, Susie worked hard in San Francisco town, But the rules around overtime, they had her feeling down, 42 hours this week, she gave her all, Now it’s time to calculate, let the numbers fall.

CHORUS
Overtime, oh, it’s a complicated game, Different rules in every state, it’s never the same, Multiply by 1.5, but there’s more to see, In this overtime equation, it’s not that easy, you see.

VERSE 2
Exempt or non-exempt, the title they hold, Where they work, where you’re based, it’s all in the fold, California or New York, the laws they diverge, For payroll admins, it’s a never-ending surge.

PRE-CHORUS
Oh, the DOL’s website, a labyrinth to explore, State regulations galore, it’s quite a chore, Staying compliant, it’s a tricky art, Missing out on requirements can break your heart.

CHORUS
Overtime, oh, it’s a complicated game, Different rules in every state, it’s never the same, Multiply by 1.5, but there’s more to see, In this overtime equation, it’s not that easy, you see.

BRIDGE
But here’s a method that can save the day, A payroll software, to keep errors at bay, Input the info right, integrate with ease, No more manual labor, no more overtime fees.

VERSE 3
Back to Susie’s story, she’s owed her due, According to FLSA, it seems we have a clue, $860 on the table, that’s what we’d say, But California’s got its rules, changing the way.

PRE-CHORUS
Oh, California says, hours past eight, Are overtime-eligible, don’t underestimate, Now Susie’s owed $900, that’s the decree, In this overtime puzzle, you gotta set it free.

CHORUS
Overtime, oh, it’s a complicated game, Different rules in every state, it’s never the same, Multiply by 1.5, but there’s more to see, In this overtime equation, it’s not that easy, you see.

OUTRO
So when it’s overtime, and the rules entwine, Choose a payroll software, let it all align, Viventium’s the name, we’ve got the key, To make overtime calculations a breeze, you’ll see.

ENDING
Don’t overwork yourself, don’t you fret, With Viventium by your side, it’s a safe bet, Relax, you’re with us, in this overtime fight, With the right tools in hand, everything’s gonna be alright.

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Retroactive Rhythms

Take back time, like a winding clock, Retroactive pay, mending every block. Calculate the hours, with precision and grace, In the world of care, in this payroll space.

VERSE 1
In the world of care, where time slips away, Caregivers dedicate, every single day. But when the hours are missed, in the daily race, Retroactive pay, steps up to embrace.

PRE-CHORUS
A caregiver tired, at the week’s end, Forgot to log hours, a mistake to mend. Admins face the challenge, calculations to make, To set it right, for the caregiver’s sake.

CHORUS
Take back time, like a winding clock, Retroactive pay, mending every block. Calculate the hours, with precision and grace, In the world of care, in this payroll space.

VERSE 2
Manual calculations, prone to a flaw, Dealing with shifts, odd hours, and the law. As your business grows, the cost takes flight, Automated solutions, shining bright.

PRE-CHORUS
Compliance is key, with FLSA’s might, Calculate and compensate, get it right. Avoid the audit’s gaze, fines and the cost, Retroactive pay, no longer lost.

CHORUS
Take back time, like a winding clock, Retroactive pay, mending every block. Calculate the hours, with precision and grace, In the world of care, in this payroll space.

BRIDGE
Employee satisfaction, a crucial part, Resolve mistakes, a work of heart. Relationships flourish, in pay’s embrace, A payroll software, creating a trace.

VERSE 3
Star caregivers, valued and strong, Retention and recruiting, where they belong. Automated solution, a total pay dance, Establish your business, a work-life romance.

PRE-CHORUS
A self-winding watch, Viventium’s grace, Optimizing payroll, in every case. No more struggles, in the payroll game, In it with you, time and time again.

CHORUS
Take back time, like a winding clock, Retroactive pay, mending every block. Calculate the hours, with precision and grace, In the world of care, in this payroll space.

OUTRO
As your business grows, in the hustle and fight, Viventium by your side, making it right. No more worries, in the payroll chain, In it with you, time and time again.

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In the Arms of Geo Tax - Lyrics

Geo Tax, oh Geo Tax, our savior in the night, Guiding us through tax laws, shining a bright light. No more payroll worries, no more sleepless nights, With Viventium’s help, we’ll be alright.

VERSE 1
In the world of business, we all aim to thrive, Year after year, our dreams taking flight. But as we soar higher, we start to see, More money, more problems, just like B.I.G. Outgrowing our shell, it’s an exciting phase, But it brings with it some challenging days. Solutions we had, now show their flaws, As we push the boundaries, breaking through the walls.

CHORUS
Geo Tax, oh Geo Tax, our savior in the night, Guiding us through tax laws, shining a bright light. No more payroll worries, no more sleepless nights, With Viventium’s help, we’ll be alright.

VERSE 2
Employees across states, in different localities, Tax laws aplenty, creating complexities. Our old software’s limits, we’ve begun to see, Scaling up our business, we need to break free. Calculating pay and taxes, where it all begins, Errors in this process, lead to countless sins. Employees rely on us, trust in our might, To withhold what’s needed, get it just right.

CHORUS
Geo Tax, oh Geo Tax, our savior in the night, Guiding us through tax laws, shining a bright light. No more payroll worries, no more sleepless nights, With Viventium’s help, we’ll be alright.

BRIDGE
Taxes, they’re not simple, that’s for sure, A world of complexity, there’s always more. But Viventium stands with us, in this fight, Geo Tax, our ally, making everything right.

VERSE 3
CPAs may struggle, and admins too, Keeping up with taxes, what can they do? The rules keep changing, it’s hard to keep pace, But Viventium’s here, in this challenging space.

CHORUS
Geo Tax, oh Geo Tax, our savior in the night, Guiding us through tax laws, shining a bright light. No more payroll worries, no more sleepless nights, With Viventium’s help, we’ll be alright.

OUTRO
So relax, dear business, and set your mind free, With Geo Tax on our side, we’re the best that we can be. Viventium’s got us, in this tax-filled fight, No more worries, no more sleepless nights.

REPEAT CHORUS
Geo Tax, oh Geo Tax, our savior in the night, Guiding us through tax laws, shining a bright light. No more payroll worries, no more sleepless nights, With Viventium’s help, we’ll be alright.

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Payroll Grid Serenade - Lyrics

Configurable Payroll Grids, a helping hand in sight, In the realm of admin life, where details are rife. With custom views and filters, they navigate through the night, Let’s celebrate this feature, it’s the heart of our work life.

VERSE 1
In the world of admin tasks, where changes often arise, There’s a tool that’s been a savior, under office fluorescent skies. With flexibility and precision, it eases their daily strife, Let’s sing about this feature, it’s the pulse of our work life.

CHORUS
Configurable Payroll Grids, a helping hand in sight, In the realm of admin life, where details are rife. With custom views and filters, they navigate through the night, Let’s celebrate this feature, it’s the heart of our work life.

VERSE 2
Admins wear many hats, in their daily grind, Sometimes they need to adjust, leave no errors behind. Adding extra hours, bonuses, or fixing pay, They need a simple method, to make it all okay.

CHORUS
Configurable Payroll Grids, a helping hand in sight, In the realm of admin life, where details are rife. With custom views and filters, they navigate through the night, Let’s celebrate this feature, it’s the heart of our work life.

BRIDGE
Custom views and filters, tailor it to your need, Focus on the important, no need for needless speed. A hundred-dollar bonus, a few clicks and it’s in flight, Admins get it done, making sure it’s right.

VERSE 3
In the admin’s world, where numbers have their say, This tool steps in gracefully, making tasks less gray. An interface so intuitive, like an Excel sheet, Changing data effortlessly, making work complete.

CHORUS
Configurable Payroll Grids, a helping hand in sight, In the realm of admin life, where details are rife. With custom views and filters, they navigate through the night, Let’s celebrate this feature, it’s the heart of our work life.

OUTRO
So here’s to Payroll Grids, in our song of praise they gleam, For admins working diligently, they fulfill a dream. In the world of office hustle, they bring much-needed light, Let’s tip our hats to this tool, and its invaluable might.

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Automation Anthem - Lyrics

Rule-Based Automation, it’s the name of the game, Less manual toil, less stress and shame, With policies and standards, we’ll pave the way, To automate your chores and brighten your day.

VERSE 1
In the world of payroll, a daily task we face, Admins work hard, in this complex space, They handle policies, with attention and care, But there’s a solution that’s beyond compare.

PRE-CHORUS
Oh, payroll admins, your role’s crucial and true, But there’s a tool we’ve got, just for you, Let’s explore rule-based automation, my friend, With Viventium, your tasks will gently mend.

CHORUS
Rule-Based Automation, it’s the name of the game, Less manual toil, less stress and shame, With policies and standards, we’ll pave the way, To automate your chores and brighten your day.

VERSE 2
Standardize policies, that’s the key, For tenure, role, union status, you’ll see, PTO, bonuses, pay rates defined, Automation makes your workload more aligned.

PRE-CHORUS
Oh, payroll admins, the burden’s a load, But rule-based automation lightens the road, No more tiresome chores, no more dread, With Viventium, it’s smoother ahead.

CHORUS
Rule-Based Automation, it’s the name of the game, Less manual toil, less stress and shame, With policies and standards, we’ll pave the way, To automate your chores and brighten your day.

BRIDGE
In the world of payroll, where tasks repeat, We’ve got the solution, it’s oh so neat, “If this, then that,” it’s simple and sly, With Viventium by your side, you’ll reach for the sky.

VERSE 3
Tenure-based PTO, a common request, With Viventium, it’s passed the ultimate test, Set it up once, and then you’ll see, Automation handles the chore, oh so free.

PRE-CHORUS
Oh, payroll admins, take a breath, take a pause, With Rule-Based Automation, you’ll find no flaws, It’s easy, it’s simple, no programming in sight, Viventium’s got you covered, day and night.

CHORUS
Rule-Based Automation, it’s the name of the game, Less manual toil, less stress and shame, With policies and standards, we’ll pave the way, To automate your chores and brighten your day.

OUTRO
So if you’re a payroll admin, feeling the weight, Let Viventium’s Rule-Based Automation be your fate, No more worries, no more strife, With Viventium, you’ll transform your work life.

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The Data Groove - Lyrics

Oh, the Report Library, it’s the heart of the show, Where numbers come alive and insights start to flow. With Viventium’s aid, it’s a breeze, can’t you see? Reporting made easy, for your company to be free.

VERSE 1
In the world of business, it’s a complex game, With factors and figures, it’s never the same. Decisions are key, they’ll determine your fate, So listen up closely, don’t be a bit late.

PRE-CHORUS
Gather your data, don’t let it fade, In the depths of spreadsheets, don’t let it cascade. Your HCM software, is it up to the task? To capture and store, to help you unmask.

CHORUS
Oh, the Report Library, it’s the heart of the show, Where numbers come alive and insights start to flow. With Viventium’s aid, it’s a breeze, can’t you see? Reporting made easy, for your company to be free.

VERSE 2
Once the data’s collected, it’s time to report, But it can be daunting, that’s the common retort. Pre-built solutions, they’re your guiding light, Turning raw data into visions so bright.

PRE-CHORUS
No more manual hours, no errors in sight, With report library’s might, everything’s right. Payroll summaries, tax liabilities, and more, All in a flash, you’ll have what you adore.

CHORUS
Oh, the Report Library, it’s the heart of the show, Where numbers come alive and insights start to flow. With Viventium’s aid, it’s a breeze, can’t you see? Reporting made easy, for your company to be free.

BRIDGE
Viventium’s here, with a passion so true, Constantly improving, for folks just like you. A Report Library, a gift from the stars, For data-driven dreams, it’ll take you far.

CHORUS
Oh, the Report Library, it’s the heart of the show, Where numbers come alive and insights start to flow. With Viventium’s aid, it’s a breeze, can’t you see? Reporting made easy, for your company to be free.

OUTRO
So remember this lesson, in the business terrain, It’s all ’bout decisions, don’t let ’em wane. With data as your guide, and Viventium’s grace, You’ll conquer the challenges you’ll face.

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