Feature Spotlight: E-Verify

Imagine you’ve just found the ideal candidate to join your team – compassionate, skilled, and eager to make a difference. But before they can officially start, you’re faced with the time-consuming process of employment verification. Traditionally, this involves paper forms, in-person meetings, and endless filing. It’s a process that feels stuck in the past – inefficient and overly complicated.

For care providers, employment verification is more than a formality; it’s a compliance necessity. Yet, managing it manually can lead to delays, errors, and a less-than-smooth experience for both admins and employees. What if the entire process could be simplified and digitized, making it easier for everyone involved?

That’s where Viventium’s E-Verify feature comes in. By automating employment verification and digitizing the workflow, Viventium transforms this critical process into one that is simple, efficient, and modern. Accessible through both desktop and mobile platforms, Viventium ensures compliance while enhancing the experience for admins and employees alike.

Shifting from Paper to Digital

Picture this: A new hire is scheduled to come into your office, paperwork in hand. But life happens. Maybe they forget a document or their schedule doesn’t align with yours. Now you’re stuck in a cycle of back-and-forth emails, follow-ups, and rescheduled meetings. Sound familiar?

Once the documents do arrive, it’s up to admins to manually file and store them –another time-consuming task. Filing cabinets pile up, and with them, the risk of misplaced forms or incomplete compliance. While this system might technically check the compliance box, it’s hardly efficient. Even for organizations that try to modernize by signing up for E-Verify themselves, the process often falls short. Admins still face the tedious work of filling out forms, double entering data, and filing documents away – not to mention managing follow-ups. It’s a system that feels more like a hurdle than a solution.

This outdated process not only creates bottlenecks but also introduces unnecessary risks. Delays can frustrate new hires, errors can jeopardize compliance, and all that manual work? It takes time away from the work you really care about.

How Viventium Transforms the Process

With Viventium, employment verification isn’t just easier – it’s smarter. The entire process is digitized and automated, transforming what used to be a manual chore into an effortless workflow.

For employees, the benefits start the moment they’re hired. Instead of filling out physical documents or making special trips to your office, they can complete everything directly through Viventium’s digital onboarding portal. The portal is easy to use and accessible from any device, including our Employee Self-Service (ESS) app, which makes it convenient for employees to complete their forms at home, at work, or anywhere in between. No delays, no forgotten forms, no stress.

For admins, Viventium takes all the heavy lifting out of the equation. Employment verification forms are prepopulated with information already in your system, cutting down on data entry time and reducing the risk of mistakes. Once you confirm that everything looks correct, Viventium handles the rest. We submit the form to E-Verify, securely store the documentation, and notify you when additional actions must be taken.

What does this mean for you? Time saved without cutting corners. A process that’s fast, efficient, and compliant.

Convenience and Compliance in One Platform

A fully integrated and automated E-Verify process means that you can not only take advantage of the convenience factor but also maintain compliance without the manual effort.

Employees can now take charge of their paperwork without needing an HR admin to help walk them through the process. They complete their forms at their convenience, knowing that the system will flag anything that’s incomplete or incorrect. This not only makes life easier for your new hires but also helps ensure that all the necessary documents are submitted correctly the first time – no more chasing down missing paperwork.

For admins, the process is just as smooth. Every step, from document uploads to E-Verify submissions to results, is handled within the Viventium platform. No more managing stacks of paper or jumping between systems. Everything is automated and digitally stored in one place, giving you quick access to important information whenever you need it. And because Viventium guides you through the process with built-in prompts and notifications, you can rest easy knowing that compliance is baked in. No missed steps. No forgotten deadlines. Just a straightforward path to ensuring every employee’s eligibility.

A Solution Tailored to Care Providers

Digitizing your employment verification isn’t just about compliance – it’s about creating a better onboarding experience for your team. Viventium’s E-Verify feature goes beyond the basics to address the unique challenges faced by care providers. By digitizing and automating the process, Viventium ensures that your organization remains compliant without sacrificing efficiency or convenience.

With Viventium’s E-Verify feature, you can say goodbye to filing cabinets and in-person documentation exchanges. Instead, you’ll have a modern solution that saves time, reduces errors, and enhances the experience for everyone involved. From onboarding to compliance, every step is designed to meet the needs of care providers and their teams. Whether you’re onboarding your next nurse, caregiver, or staff member, Viventium ensures that the process is smooth, compliant, and convenient. Let us take the paperwork off your plate and help you build a team that’s ready to make an impact from day one.

Simplifying your processes, safeguarding compliance, and elevating your onboarding experience is just another way that Viventium remains committed to being in it with you.